QuickBooks integration for publisher billing

Use RunMags to sell, invoice and collect, then smoothly transfer revenue information to the correct accounts in Quickbooks Online to manage your Profit & Loss.

Smooth payments and book keeping

When you operate your business on RunMags, you eliminate the need for cumbersome dual-entry of data in your commercial process.

The product information, pricing and terms in your advertising contracts are seamlessly pulled into the invoice so all you have to do is to approve it before it is emailed to your clients.

The QuickBooks sync covers advertiser invoices: customers, advertiser invoices and credit notes sync per legal entity. Subscription invoices are not part of that sync.

Two-way syncronization of invoices with Quickbooks

Two-way synchronization with Quickbooks

If you are subscribing to our Quickbooks integration, the invoice information is automatically synced over to Quickbooks. If the client record does not already exist in Quickbooks, it is created there as well.

Payments you register in Quickbooks are synced back to RunMags, so you can see in RunMags which invoices are paid.

Map publisher billing to the accounting workflow

Before connecting QuickBooks and RunMags, agree how your team describes revenue, which legal entity issues invoices and which account mapping finance expects. Advertising sales and subscriptions may have different operational context, so include representative examples of both if they matter to your business. Clear mapping helps the team understand the information passed between publishing and accounting.

RunMags includes QuickBooks among its accounting integration options. Confirm the current setup and scope with the team rather than assuming every field transfers in both directions. Explain which work should remain in RunMags and which accounting responsibilities remain in QuickBooks. An integration connects systems; it does not remove the need to review source information and exceptions.

During your evaluation, follow a representative sale through the invoice and accounting handover. Check the customer details, amounts, relevant accounts and who will reconcile the result. Include an example that needs clarification so the team understands how it will handle issues after launch. Explore accounting workflows, publisher billing and onboarding before changing a live finance process.

Include the finance colleague who will check the result in the evaluation. Ask them to explain which information they need and what would make a transaction difficult to reconcile. These practical questions help establish a usable handover, rather than treating a connected account as the end of the setup process.

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